Privacy Policy for kulturensfrivillige.dk

This privacy policy explains how we collect, use, and protect your personal information when you visit our website and subscribe to our newsletter.

1. Data Controller

Responsible for processing your personal data:

Kulturens Frivillige

c/o Kulturens Selvstændige

c/o Villa Kultur

Krausesvej 3

2100 Copenhagen Ø

Email: [email protected]

CVR: 42999954

2. What does the privacy policy cover?

This privacy policy covers our main site kulturensfrivillige.dk, where we process personal data in connection with subscriptions to newsletters and general use of the website.

Note that our subsite portal.kulturensfrivillige.dk, which serves as our volunteer portal, is covered by a separate privacy policy, which can be found at https://portal.kulturensfrivillige.dk/.

3. Collection of Personal Data

We collect personal data, name, and email that you provide to us when you:

• Subscribe to our newsletter by entering your name and email address in the available fields.

• Contact us via email or other communication channels.

• Use our website, where we use cookies to collect anonymized data.

4. Types of data we process

We process the following types of personal data:

• Contact details such as name and email address.

• Technical data such as IP address, browser settings, and visit history on the website (collected using cookies).

5. Use of Personal Data

The information you provide us is used for the following purposes:

• To send you newsletters about our activities, events, and initiatives.

• To improve our website and user experience.

• To respond to your inquiries and contact you if you have reached out.

6. Disclosure of Information

We do not disclose your information to third parties without your consent unless required by law. However, we use Mailchimp (www.mailchimp.com) as our data processor for sending our newsletters. Mailchimp meets the EU’s data security requirements (GDPR), but data may be transferred to the USA under standard contractual clauses (SCCs).

7. Data Processors

We collaborate with external suppliers and partners who may act as data processors on our behalf. These include, among others, systems for newsletter management (Mailchimp), CMS systems (Framer), IT hosting, and support. We ensure that all data processors comply with GDPR.

8. Retention and Security

We retain your information as long as you are subscribed to our newsletter or as long as necessary to fulfill the purposes for which the information was collected. Your information is stored securely and treated confidentially with appropriate technical and organizational security measures.

9. Your Rights

You have the right at any time to:

• Request insight into what information we hold about you.

• Request correction or deletion of your information.

• Withdraw your consent.

• Restrict the processing of your information.

• Request data portability.

• File a complaint about our processing of your data with the Data Protection Agency (www.datatilsynet.dk).

To exercise your rights, you can contact us via email: [email protected].

10. Unsubscribing from the Newsletter

You can always unsubscribe from our newsletter by using the unsubscribe link at the bottom of the newsletter or by contacting us at [email protected].

11. Cookies

We use cookies on our website to enhance user experience and collect anonymized statistics about the use of the site. Cookies are small text files that are stored on your device. You can refuse or delete cookies at any time through your browser settings. Read more in our cookie policy.

12. Transfer to Third Countries

In some cases, your personal data may be transferred to countries outside the EU/EEA. We ensure that such transfers only occur if appropriate security measures are established, such as using SCCs.

13. Profiling and Automated Decisions

We do not engage in profiling or automated decision-making based on your personal data.

14. Job Applications

We process job applications to assess whether they match our needs. If your application does not result in employment, we will delete your information immediately after the recruitment process is completed.

15. Accounting

In accordance with the accounting act, we store accounting documents that may contain personal data such as name, address, and service description, for a minimum of 5 years after the end of the relevant accounting year.

16. Changes to the Privacy Policy

We reserve the right to update this privacy policy. Any changes will be published on this page with an updated date.

Last updated: 15 January 2025

17. Contact

If you have questions, concerns, or complaints regarding this privacy policy or our processing of your personal data, please feel free to contact us:

Email: [email protected]

This privacy policy explains how we collect, use, and protect your personal information when you visit our website and subscribe to our newsletter.